Occupancy of land
Date published: 18 January, 2019
For recent changes to this guidance, please see the bottom of the page.
To apply to the Agri-Environment Climate Scheme, you must either own and occupy the land, have a secure tenancy, have a contractual licence or be a grazing clerk submitting an application on behalf of a grazing committee.
If you have a contractual licence you are eligible to apply for capital items only.
You must be able to demonstrate that you have the legal right to carry out the projects to be funded on the land included in your application for the length of the contract and any associated monitoring period.
If you are a landlord or an owner/occupier you can apply for land that is managed in hand or let out on a seasonal basis only. If any land included in the application is let out on a seasonal basis, it will be your responsibility to ensure that all scheme requirements are met.
If you are a non-croft tenant or official sub-tenant of a croft, it is your responsibility to discuss the proposed application with your landlord or main tenant to make sure it does not break the conditions of your tenancy.
You must be able to demonstrate a legal right to carry out the proposed management to be funded on the land included in your application for the full length of a five-year contract under this scheme.
If you propose to apply for capital items, your rights must last for the associated monitoring period, which is five years from the final payment for a capital item.
In order to demonstrate this you must submit with your application, either:
- a signed Landlord Declaration Form (see below) in which your landlord or main tenant confirms that the lease extends beyond the required duration, or
- a copy of the lease
If you elect to submit a lease that has already been submitted to RPID for another purpose, this will only be acceptable provided you make sure that the lease meets the AECS requirements.
You must also make sure that sufficient details are entered in the proof of secure tenancy section of the online AECS application to alert the case officer of this request. This should be information on the lease’s earlier submission and that it is also to be used for this scheme.
Contractual licences (third-party applications)
If you are not a landowner or tenant, you can apply to do capital works on land covered by a contractual licence. However, applications will be restricted to capital items which are specifically aimed at works such as stand-alone capital works which are being undertaken across a number of holdings to address, for example, invasive non-native species.
You must have written agreement from all the landowners concerned. To demonstrate this, you must submit a copy of the licence with your application.
It must be in effect before you apply to the scheme and include the following:
- a map of the area covered by the licence
- the duration of the licence
- the details of responsibilities and liabilities
- details of the landowners or main tenants covered by the licence
- details of the activities covered by the licence*
*For capital items, contractual licences must cover the contract monitoring period which is five years from the final payment of the capital item.
Short-term tenancies/contractual licences
Where your tenancy or licence does not cover the required duration, you must submit the Landlord Declaration Form (see above) with your application, in which your landlord or main tenant confirms that they will take responsibility for carrying out the proposed management and capital items for the remainder of the contract and any associated monitoring period (see ‘change of occupiers or transfer of land’ section below).
You cannot apply for land-based options on seasonal-held land, including arable, if your lease is for a period of less than a full year.
If you are a main tenant of a croft with a tenancy which covers the required duration, you do not have to submit any supporting documentation.
If you are an official sub-tenant of a croft, which falls within the jurisdiction of the Crofting Commission, a copy of the letter issued by the Crofting Commission confirming the approval of the sub-let and its duration will also be acceptable as supporting documentation to that referred to at the tenancies section above.
If you are a grazing clerk, submitting an application on behalf of a grazing committee, your application must include the following supporting information:
- the written consent of a majority of the crofters with shares in the common grazing
- evidence that notice of the intention to submit an application and the proposed division of the grant amongst the eligible crofters has been issued by the grazings committee or constable to all shareholders sharing in the common grazings
Please note: any application for funding will not be considered until the documentation outlined within the relevant sections above has been submitted.
Change of occupiers or transfer of land
If there is a change of occupancy or a sale / transfer of the land within the contract agreement period, the onus will be on you, the contract holder, to make sure that the new occupier or owner of the land takes on your obligations under this scheme and that a successor request form is completed.
Where your tenancy or licence does not cover the required duration, the landlord or new tenant must enter into a successor's agreement within three months of the tenancy or licence ending by submitting a completed successors request form.
If these requirements cannot be met, you will normally need to repay all or part of the payments you have already received, plus interest.
You must let your local area office know about any changes affecting the legal occupiers of the land under a contract.
Please also see guidance on withdrawing from the scheme and contract succession.
|Contractual licenses (third-party applications)||Guidance update|
|Change of occupiers or transfer of land||Addition of text on withdrawing from the scheme and added link to Contracgt Succession page.|
|Introduction - tenancies||Addition of further guidance regarding submitting your lease. Landlord declaration form replaced with the updated version.|
|Introduction - crofting||
Removal of text relating to change of occupiers or transfers of land.|
Addition of text clarifying that a letter from the Crofting Commission is needed when croft falls within jurisdiction of the Crofting Commission
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